Privacy Policy created on May 8th 2023

Our contact details

• Address: Dartmoor Search & Rescue Team Plymouth, Unit 4, Devonshire Meadows, Plymouth PL6 7EZ

• E-mail: secretary@dsrtplymouth.org.uk

The type of personal information we collect

We currently collect and process the following information:

• Name, date of birth and medical information relating to first aid treatment provided to casualties found whilst carrying out searches

• Email address, home address and telephone number for those attending events that we facilitate

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• Medical information is required to be passed onto ambulance or paramedics

• Personal data in the form of email addresses are held by the team for providing information about future events that people may be interested in attending

We also receive personal information indirectly, from the following sources in the following scenarios:

• Information about those that make donations to the team

We use the information that you have given us in order to:

• As a team we value any and all donations given by members of the public. We always try to contact the donor to provide thanks and also invite them to our Rescue Centre to see more of the team and what we do.

• We only share the medical information with ambulance service or paramedics. No other information provided to the team is shared.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

1. Your consent. You are able to remove your consent at any time. You can do this by contacting the secretary of the team.

2. We have a vital interest.

3. We need it to perform a public task.

Information provided to the team members is either:

From a casualty or a casualties friend or family member when first aid treatment has been provided or when someone requests information about events we are holding or general information about the team.

How we store your personal information

Your information is securely stored in locked cabinets within the Rescue Centre. This information will be destroyed after a month.

We keep medical information for the shortest possible time. We will then dispose of this information by shredding any paper copies or deleting information on any electronic device(s).

Your data protection rights

Under data protection law, you have rights including:

Your right of access

You have the right to ask us for copies of your personal information.

Your right to rectification

You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure

You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing

You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing

You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability

You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at secretary@dsrtplymouth.org.uk if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at secretary@dsrtplymouth.org.uk . You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

• Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF

• Helpline number: 0303 123 1113

• ICO website: www.ico.org.uk